Internal Operations
Supplier Invoice Scanner and Price Change Tracker
Copy-Paste Script
4 hours
The Problem
Office manager types 20-50 invoices per week into QuickBooks. Price hikes from suppliers go unnoticed until you are mid-job and over budget. This automation extracts invoice data with OCR, cross-checks against historical pricing, and flags duplicates, errors, and price increases.
How It Works
Input
Supplier invoice PDFs (email or photo) + historical pricing
Transformation
AI extracts vendor, items, quantities, prices, totals. Cross-checks history. Flags duplicates, errors, price increases.
Output
Batch import for QuickBooks. Exception report. Price alert: 'Ferguson up 12% on copper fittings.'
ReplacesBookkeeper time (8-15 hrs/month)
Importable Templates
Make.comInvoice data extraction with OCR
PRD
prd here
RolesOffice ManagerBookkeeper
IndustriesHVACPlumbingElectrical
PrinciplesReplace the Boring 80%Make the Invisible Visible