Contractors using mobile invoicing get paid 11 days faster on average, according to Jobber data. The ability to send an invoice from the job site - while the customer is standing there - eliminates the 3-5 day delay of going back to the office.

Top Invoicing Options

Jobber

Mobile invoicing with online payments and automated reminders.

Pricing: $49-249/month (invoicing included on all plans).

Housecall Pro

InstaPay for same-day direct deposit. Invoice on completion.

Pricing: $59-299/month.

QuickBooks

Standalone accounting with invoicing. The standard for contractor accounting.

Pricing: $30-200/month.

FreshBooks

Simple invoicing with time tracking and expense management.

Pricing: $17-55/month.

Square Invoices

Free invoicing with in-person and online payment processing.

Pricing: Free (2.6% + $0.10 per transaction).

Key Features That Matter

Online payments reduce collection time from 30+ days to under 14 days. Every invoice should include a "Pay Now" button.

Automated payment reminders recover 20-30% of overdue invoices without any manual effort. Set reminders at 3 days, 7 days, and 14 days past due.

QuickBooks integration eliminates double data entry. Your field invoices should sync automatically to your accounting software.

Mobile invoicing lets you create and send invoices from the job site on your phone or tablet.

Best Practices

1. Invoice at the job site before you leave

2. Offer online payment (credit card, ACH)

3. Set up automated payment reminders

4. Integrate with your accounting software

5. Track aging receivables weekly

Getting paid faster improves your cash flow, reduces collections work, and lets you focus on the next job.

Worked Example: Invoicing Speed ROI

50 jobs/month at $500 average = $25,000/month in invoicing. Paper invoicing: average 30-day collection = $25,000 in outstanding receivables at any time. Mobile invoicing with online payments: average 7-day collection = ~$5,800 in outstanding receivables. That frees up ~$19,200 in cash flow. Plus: automated payment reminders recover 20-30% of overdue invoices = $3,000-4,500 fewer bad debts per year. Software cost: $49-299/month. The cash flow improvement alone is worth 10x the cost.

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What Not to Do

  • Don't leave without invoicing. If you go back to the office to "send the invoice later," you're adding 3-5 days to your collection time. Invoice on-site, in front of the customer, before you leave.
  • Don't skip online payment options. Checks and cash are slow. A "Pay Now" button with credit card and ACH gets you paid in 1-3 days instead of 14-30 days.
  • Don't ignore overdue invoices. Set up automated reminders at 3, 7, and 14 days past due. Manual chasing costs you time; automated reminders cost you nothing.
  • Don't use a separate invoicing tool from your CRM. Double data entry wastes time and creates errors. Your CRM should handle invoicing and sync with QuickBooks automatically.

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